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While it is a casual meeting, it still has to be kept in check so it doesn't turn out to be another useless meeting. Using KPIs and OKRs, you can assess attendees progress and evaluate how their work is contributing to your companys goals. To make your catch-up meetings especially personal, you might consider inviting only one person to each meeting. We have a free meeting availability on Tuesday, February 6! If you have access to information about your subscriber (ie. In this post, were sharing how to write an effective meeting invite email, along with a collection of invitation templates you can use. After tackling the personal issues, talk about how things are going at work. 1. These meetings can be weekly or every other week, depending on the workload and the time frame for the projects the team is tasked with completing. You should also have ideas to spur engagement during the meetings. What Pat Walls has built with Starter Story is awesome. Give every team member a chance to talk about their future goals for the upcoming period. Your meeting notes and action items right within your Zoom meeting! Generating. During this type of meeting, everyone present will discuss progress on projects, recent events in their personal lives, and all kinds of other topics. Prior to this meeting, please make sure that you review [information] and be prepared to talk at length about: [Talking point #1] [Talking point #2] [Talking point #3] Regards, [Signature] 5. Like the initial email, your follow-up email should have a subject line that's just as inspiring. Be the first to explore Fellow + AI and skyrocket your meeting productivity . Read thousands of case studies and get inspired. As a [what you do], I find [how this topic relates to the work you do or how you can help solve problems for the company related to the topic]. For example, if you're providing your reader with a free guide or e-book, consider making your subject line something along the lines of: If you want your email campaign to perform well, it all starts with your subject line. Quarterly planning meeting agenda template, 6. Good managers should practice and encourage their team to be very open to having quick, unplanned, conversations. title=Donuts and coffee on me Examples of meeting requests Streamlining communications can involve relying on email, text chat, and other asynchronous methods. Track the team's progress. And yes, sometimes, this name is used for any meeting where two people (or two sides) meet. 2. What is discussed in a catch up meeting? To figure out the purpose of your next meeting, fill in the blank. Table: Summary of Types. Stay aligned on projects, drive progress and accountability, and improve collaboration. During this type of meeting, everyone present will discuss progress on projects, recent events in their personal lives, and all kinds of other topics. rooting out the causes of poor team communication. What is your team struggling with? I read a post about [topic], which reminded me of our conversation about [topic - ideally something that is a pain point]. Without gossip or blame, employees can more easily further their collaboration, progress, and efficiency in completing tasks. Here are a few talking points in a catch up meeting: The obvious answer that people give to the basic "How are you?" I was hooked on Starter Story as soon as I discovered it. Connecting for a 1 minute call to discuss funding referral opportunities. A catch-up meeting is between two or more people when the people involved havent interacted in a while., The goal of this meeting is to strengthen individual, and by extension, team relationships.. Sending cold email templates to your prospect clients will no longer be as hard with these professional email subject line examples. An agenda for the meeting is attached. Can we meet earlier? How close are you to achieving those goals? Would you like to take your career to the next level? A catch up meeting can be a great opportunity for attendees to share how theyre progressing through their latest tasks or adhering to timelines. Being hired, fired, promotedand everything in betweenoften hinges on how you communicate with your co-workers. While we were talking, you mentioned that you are a <<connection to>> <<contact name>> at <<company name>>. You want to use the right hook that keeps people's attention. ( intr; usually followed by on or with) to make up for lost ground or deal with a backlog (in some specified task or activity) In AE, it would be a . An inside look at the meeting ground rules used internally by Fellow.app, the top-rated meeting productivity software company. Send it to the right person Have engaging 1-on-1s, never forget what was discussed, and build better relationships with your direct reports. Question of the Day: How do you track meeting results? Catch-up meetings are a bit different than your typical meeting because they focus on the individual. This could be you and a single member of your team or multiple. Team, please prepare for our meeting by clicking the link below: Meeting held, not so much brainstorming going on. Craft a professional sign-off. They should feel casual so your attendees can feel more comfortable and willing to share whats on their minds. Would either [two choices of date and time] work for you? Sync up with your teammates after you haven't chatted in a while. Use a meeting management tool like Fellow for your catch up meetings to collaborate on talking points so nothing gets forgotten or to jot down any notes you want to remember! 3. 4. The Team Meeting that went off without a hitch. Check out our latest testimonials from people like you! Purpose & New Meeting Name. Such a personal meeting may seem stressful, but a one-on-one with a manager doesn't have to be. You might get participants to talk about things they are happy about at work and things that cause frustration. You can also ask your meeting attendees to suggest how theyd encourage healthy communication in the workplace. People's short-term and long-term goals, How to conduct effective catch up meetings, Starting the catch up meeting with a couple of, 4. ), Lets say you have a meeting on your calendar called Budget Meeting.. They can also help you foster a healthy work environment built on free-flowing communication. Here is an example of a follow-up email you can send if you are looking for an intro. A catch-up meeting should be quick and productive. As the meeting organizer, you should have these insights in mind and think about how to bring them up during the meeting, in order to manage time efficiently. Maybe you could call it "Weekly team-building," "Weekly priority aligning," "Weekly issue clarification," or "Weekly team shout-outs.". This is easily achieved if you have a set agenda with specific, 7. Ive been sharing this technique for creating better meeting names for years. If interested, here is a link to my calendar <>. Are you available for an in-person meeting? After discovering each person's concerns and goals, let them know that you'll support them in any way they can, and better yet, offer them a few suggestions to achieve their goals by pointing them toward reading material or training courses that could help them in their journey. As you and the people at your catch-up meeting discuss points for constructive criticism, you should all remain receptive to each others comments. Here are the ins and outs of organizing and hosting a catch-up meeting in a virtual workplace. If you're looking to boost your email open rates and increase sales, your email subject line is the first (and most important) step in achieving those goals. Available on Mac, Windows, iOS, and Android. Subject line: 1:1 with [employees name]. Common mistakes you should avoid when writing a meeting invite subject line Today, small and medium businesses are having a hard time standing out from the competition. Take a look at your calendar. Others may be unsure about whether or not they are supposed to voice their opinions in a meeting. Here is a template you can use whenever you are scheduling 1:1 calls with your direct reports. A Technology Platform for Business Meetings (2022 update), Proven Step-by-Step Recipes for Hiring, Developing, and Retaining Great People, Example: A Budget Meeting by Any Other Name is WAY Better, How to Spot a Lazy-Habit Meeting Name and Fix It, What if the purpose is too long? These tools work for some task-related conversations, but they leave out an important human element. Planning. I specialize in [activities related to your recipient] and Im looking for new clients dealing with [pain points] to [value you provide]. Agency Boardable. You could also opt for a more engaging icebreaker and use a short activity to start the meeting. Some organizers dont know how to answer the question. Send your group a note or bring it up in your next meeting, then make the change. Tap into our library of resources, including courses, live events, trainings and more. You dont want your meeting crammed with small talk. Use it as is or tweak it based on your situation. I wanted to check. Let's go over the proven tips on how to craft a good meet and greet subject line that boosts engagement: First, let's discuss the fundamentals of creating a great subject line: Now, let's dive into the specifics of how to create a great subject line for your next campaign: Although this may seem obvious, it's a piece many marketers miss the ball on. Our 4,418 case studies show you how ordinary people built businesses to millions in revenue - all starting from a simple idea or side project. How to conduct effective catch up meetings? 9. A quick catch-up meeting is meant to be informal. If you haveone-on-one meetings, you can compare notes from each worker and see which issues are a matter of personality and individual opinion and which ones may have a wider impact on the performance of the whole team. I'm writing to invite you to a meeting on [day and date] at [time] to discuss [topic]. The next step in a catch-up chat is to find out about work-related interactions. Catch-up meetings are a bit different than your typical meeting because they focus on the individual. By starting with an icebreaker to set the tone for meeting participation and then asking targeted questions, you can provide workers with an environment where they can openly express their viewpoints. The Art of the One-on-One Meeting is the definitive guide to the most powerful tool for managers. Similarly, you might have suggestions for how your team members can better prioritize tasks or accomplish their remaining goals. Review the proposed budget and provide feedback, Figure out what to do about the budget shortfall. A virtual office in Kumospace lets teams thrive together by doing their best work no matter where they are geographically. The whole idea of a catch up meeting is to listen intently to people's experiences in their relationships whether at work or in their personal lives. Make time this week for the people who matter most. Resonated with me right off the bat. This can include both updates on progress toward benchmarks and suggestions for improving performance in relation to the aims. Ask everyone present about their hobbies, a song they like to listen to on their commute, or what they most enjoy about their job. Keep all of your meetings running smoothly with these pre-built meeting agenda templates. The result is that youll build trust with the person across from you. An It will give the participants a chance to get away from whatever tasks they are working on and communicate with others face-to-face (in the virtual sense). Check out this video to discover how to create a meeting agenda at adam.ai: A catch up meeting is a casual but a necessary meeting that should be conducted on a regular basis. Use Fellows Google Meet extension to collaborate on meeting notes and record action items, right within your video calls. Building a business is lonely. Therefore, the relationships between coworkers are very important. Rad Aswani December 21, 2022, Posted by Kyla Mintz on December 15, 2022 A catch-up meeting is an opportunity to get everyone on the same page. 2. Turn action items generated in Fellow into Jira issues so their completion status stays in sync between both tools. 2. Screenshot from adam.ai: Integration with Google Calendar and Office 365 Calendar. Chances are people will always be excited to have a casual meeting. And if youre on the same level as your colleague, it shows that you care and want to help. They may shy away from constructive conversations because they do not want to rock the boat or create problems with coworkers or management by saying things that someone might take as criticism. Have productive meetings your team can be proud of with a clear meeting agenda for every event in your calendar. Klaviyo's the ultimate ecommerce marketing platform trusted by 50,000+ brands, like Chubbies, Living Proof, and Hint. Im asking because Im experimenting with science-backed ways to improve our meetings here at , and Im trying to make sure I know this information in advance for all my meetings so I can come prepared. By clarifying the purpose for your meeting directly in the calendar invite, you remove a lot of the unnecessary anxiety and irritation caused when people have to guess what your meeting is about. Sprint planning meeting agenda template. Nor am I saying that you should work extra hard to come up with clever names for all your routine conversations. This template can be used with any casual acquaintance who ranks above you, whether she's a senior executive at your company, a panelist you briefly spoke with, or even someone to whom you expressed your admiration. The meeting will take place at/on [location/videoconference platform] and will last about [number] hours. Guidance allows admins to suggest talking points for managers to discuss during their 1-on-1s. Let's do it, let's meet for coffee to talk about your new company :^), Couldn't find a time to meet last month, so let's try. Changed the attendees, but still good to use. Companies that design their meetings to embed their cultural values will usually give their meetings specialized names. As Doodle reported in a 2019 study of over 10 million meetings: What kinds of meetings are we having? Klaviyos the ultimate ecommerce marketing platform trusted by 50,000+ brands, like Chubbies, Living Proof, and Hint. Individual catch-up meetings are pretty important. A quick catch-up meeting shouldn't contribute to Zoom fatigue. You finally have a place where you can ask these questions, get advice, and see exactly how successful founders did it before you. Posted by Drew Moffitt, Sophia Kercher on. Following Up With [First name], How Was Your Week? 5 tips for writing a networking email Writing a letter requesting to meet with someone in a professional context isn't intimidating if you know a few pointers before you begin writing. Hello {name}, I will be in NY tomorrow, can we meet up, Hi! You can use the meeting timer to set a scheduled time for each talking point in the catch up meeting to save time and avoid awkward moments of silence during the meeting. How Fellow helps leaders improve their meeting culture, foster accountability, and stay organized. As you ask your team members about the quality of their working relationships, be sure not to encourage gossip or blame. A catch-up meeting is between two or more people when the people involved haven't interacted in a while. (And if you cant figure it out? Meetings to Evaluate and Influence. The Basic Guidelines of a Meeting Email Subject Line is "I'm fine." - Monday, Aug 27th at 10am! "Brainstorming meetings are designed to generate a lot of ideas over a short period of timeand they're critical if you're trying to solve a problem or achieve a goal," says Chaudron. I read your companys article on [topic] and was impressed with how you conceptualize [topic]. Starting with a fun game like "two truths, one lie" or "rock, paper, scissors" and asking them about their favorite movies, hobbies, or pets can make people loosen up and engage in the meeting. You can also personalize icons, createcustom office spaces, and use chat, collaboration, and virtual whiteboard features to enhance productivity and teamwork both during meetings and throughout the workday. Catch up meetings are like informal chats. Its very united we stand, divided we fall, but its also on point. Surround yourself with founders who have been there before. This makes your email feel unfamiliar, unapproachable, and less personable. Hey! You might decide to hold recurring meetings (for example, quarterly) to keep a consistent rhythm of meeting with your team. Others are busy, so they just ignore the request. Now you know that you should spend a few minutes clarifying the purpose of all the meetings you schedule, then use that purpose as the name of the meeting. But make sure you dont blow by the open discussion time. I can confirm this. That said, I realize the underlying question isnt about how to physically edit a calendar event. Learn how the worlds best companies run effective team meetings featuring insights from Figma, Buffer, Close, Webflow, Shopify, and more. is typically the best option for engagement during a meeting. If your manager accepts the meeting, thank them for accepting and make the necessary arrangements. As for the American meaning, catch-up refers to the process of working toward achieving a similar standard to something or someone because you fell behind so you need to "catch up" with these standards or trends. This question is about changing your teams meeting culture. Were having a team meeting about [topic] on [date] at [time]. A catch-up meeting is an informal gathering of two or more people for the purpose of discussing work-related matters. Finding out about each other's goals will let people find a common ground to collaborate more efficiently by sharing knowledge and resources and helping one another to achieve those goals. At the start of your catch-up, operations expert Keith McEvoy recommends that you Unearth or address any worries, concerns, or fears that [meeting participants] have about their role., This means going beyond a cursory, How are you?, The goal here is to figure out what your colleagues have been experiencing at work and in their personal lives. Learn from founders and find your next idea. If so, theres a good chance the purpose for that meeting isnt clear to everyone in the group. Connect Fellow + Zapier to automate your workflows across 3,000+ apps and fly through your meeting tasks! I saw your [recent article by them or accomplishment]. Managers may overcompensate for the lack of face time by scheduling too many meetings, resulting in issues likeZoom fatigueand a lack of productivity. Hi <<first name>>, It was so nice getting to meet you. The Huddle, the Adrenaline call, the Council, the Braintrust, the Conclave, the Tsunami, the Tiger, the Bullpen, the Dory you cant tell from the outside what the purposes for these meetings are, but you can see that theyre special. When run well, a catch-up meeting is a tool for rooting out the causes of poor team communication and improving employee engagement., A meeting of this importance requires a toolkit, so I created this post, complete with an agenda template and guidance from expert team-builders.. While you want your catch-up meeting to be informal and free-flowing, unplanned meetings can lead to scattered and dead-end conversations, awkward silences, and wasted time. Kristen McCormick Last Updated: December 12, 2022 | Email Marketing Home Blog The 27 Best Networking Email Subject Lines (+9 Full Templates!) I love getting their emails. Here is an example of an email you can use if . Started Join the Bunch 1 in a cheerful and funny tone: Social event planned. 3. Here are the benefits you can pursue through these regular, brief encounters with your team: Catch-up meetings can serve as a reminder of the goals of a specific project and keep team members on task. Scott, Need someone to discuss marketing with? These goals could be short-term like for the next quarter or long-term for the next five years or so. How can I support you better? If your purpose is clear and your culture strong, name it. How The whole point of a catch up meeting is to let people open up and share their personal feelings. Was there something here that reminded you of a story you once heard? Hey [first name], [describe event or ask question about the recipient, Hey! Try to have one-on-one catch up meetings to allow people to talk freely and make them feel comfortable sharing their concerns and future plans for their work or personal lives. Id love to talk with you about [topic of meeting/pain point] to see whether my [service youre offering] can help you [benefit that overcomes the pain point]. Sign your email to make sure the follow-up feels professional and personal. What has excited, frustrated, engaged, or bored you (and the other meeting participants)?. Heres How to Get Started. Another common meeting invite is team and company all-hands meetings. The most important thing to achieve an effective catch up meeting is to be prepared in advance. It is meant to focus more on workers' personal experiences and state of mind in the office and in life in general. Such moments could include the time after your team has completed a taxing project or gone through an exceptionally busy period. Your team is going to the upcoming Global Team Meeting? Im curious about the purpose and expected outcomes for this meeting, because I dont see those in the invitation. Now you know how to say the word meeting in six Western languages. Like any group meetings, these will give remote workers social contact and allow them to interact with their peers and take a brief break from their solo work efforts. Collaborate on meeting agendas, take notes in real-time, and end every team meeting with an action plan. A catch-up meeting, which is called a catch-up call in some offices, is an informal get-together of team members and coworkers. Support company leaders with Fellows uniform meeting templates, collaborative one-on-one meetings, and feedback tools. Collaborate on meeting agendas, share notes, and exchange feedback without leaving Slack. Perhaps you need to revisit your entire approach to meetings. Manager one-on-ones. Discover the 201 most effective ways that founders are growing their business right now. Here are a few steps on how to get started: Starting the catch up meeting with a couple of ice breakers will get people in the mood. Also, if workers are reluctant to participate or engage with the other attendees, you need to have some go-to ideas to help. Some are proven examples from other successful campaigns, and some are creative ideas to inspire you. Lawyers Wed love to help your team transform your meeting culture. 7. Any meeting scheduled for the future hasnt happened yet, which means you have an opportunity to make changes. Arecent US Government surveyfound that 27.6 million people currently commute to work virtually. Explore the most recent state of each others team relationships. You can't find this information anywhere else. Encourage people to talk about their emotional and mental state at the moment and listen to them carefully. Look out for your template in your inbox. The final item on your catch-up meeting agenda is the wrap-up and discussion.. You can dramatically improve the likelihood that people will show up prepared and ready to engage when you replace a meaningless name with the meetings purpose. Example: How Different Types of Meetings Work Together. Subject line: Team meeting about [topic] on [Date]. Im asking you to think about these words as indicators. What do we call a meeting? listed above, here are other synonyms that may indicate a lazy habit rather than a purposeful meeting name. There are few better opportunities to share thoughts, solve problems, and support your colleagues. Id like to meet with you to learn more about you and your business if youre interested. First, you can just do it. As this example shows, sending a meeting request or invite without including a personal touch or at least thinking about how the recipient(s) will perceive it can have unintended negative consequences (like freaking out your employees). Subject line: Available to meet about [topic]? If you can, include an invite to get coffee or lunch. Subject Line #5: Loved our chat. To give this meeting a better name, tie it to the purpose of the meeting. Review your short and long-term goals. What is the primary purpose of most conference session titles, descriptions and learner objectives? In case this is helpful, this resource includes example purpose and outcome statements for different types of meetings. What's the goal for our team meeting Friday? The use of a catchy subject line is just one of the key components for the purpose of a networking email. 7. BoardPro. May I speak to you for a few minutes about your car? This will make it possible to address general communication problems and specific conflicts between two coworkers. How did you find your first 10 customers? Alternatively, you may find that you can help each other make existing friction more productive.. And most importantly, adam.ai integrates with your existing workflow, provides a free plan for life for small teams, and is the most affordable tool for larger teams (starts at $4.99). Screenshot from adam.ai: Sharing action items on other apps. A catch-up meeting is a short, relaxed chat in either a one-on-one or small-group setting. This depends on each person's availability and individual needs; in any case, consider catch up meetings a health indicator and motivational booster for the team. We've put together a list of 100+ meeting request email subject lines + email templates [2023]. Clarify any next steps team members need to incorporate toward the end of the meeting, so they are top of mind when you go back into your individual working environments. If you dont regularly hold catch-up meetings, theres no time like today to get started. Write the subject line The first step to writing a meeting invitation is to write a subject line. Kyla Mintz December 15, 2022, Posted by Drew Moffitt on July 31, 2022 Can you share more about why were meeting and what you hope we might accomplish? Why does this group need to spend this time together? Cancel the meeting. Then, you attend only to discover it was just another routine call.Its easy to send out meeting invitation emails haphazardly, especially if you are like most managers who attend 16 or more meetings each week. Get Access To All Startup Data Right Now (it's free). Offer suggestions and support your team, The most important thing to achieve an effective catch up meeting is to be prepared in advance. How are you progressing towards them? Hi [first-name]! Would you be free for a chat sometime this week or next? Its 'smart agenda items' can enable automated meetings by confirming past discussions' minutes and reviewing action items that are part of them. A catch-up meeting can offer early warning about potential issues that could harm performance and lower productivity. However. Daily catch-up meetings may lead to redundant conversations and participants tuning out or not showing up at all. This discussion can also serve as a reference point for future conversations, as you can later check in to hold each other accountable. Fellow is the meeting agenda app your team will love. Identify ways to cut costs. As a [your position or title] at [your company name], Im always looking to build connections with [what they do]. No hidden fees. Find an intriguing short meeting name and use that. 2. One of the biggest challenges for most remote teams is working together in a virtual environment. To get the best results, it can be helpful to use a short email template in order to craft a professional, straightforward message. Thanks for stopping by - let's schedule a meeting. Including the recipient's name can build trust and set the tone for the conversation. Sending a meeting invite to someone you already know, like a current colleague or client, is usually the easiest email to send. I'd like to meet you (this is my first request), Want to meet the Farm Fresh team? Here's a great example of a personalized email + offer I received from BarkBox with my dog's name in the subject line: Your subject line for a Gmail template makes a commitment to your reader, so it's important you don't stretch the truth just to simply get more opens and clicks. I'm in town early and I'd love to meet with you soon. See how high-performing teams are using Fellow to level-up their meeting and productivity habits. Re: We'd love to set up a quick call to get your thoughts. This is your time to chat about anything you are working on, as well as ask any questions. You and the other people in your catch-up meeting might have shared goals or interests. Rather than a formal meeting with an agenda, presentations, and specific goals, this event is much more relaxed and shorter in length. Better ideas? Subject line: Free to talk about [topic]? This applies to both virtual meetings and in-person meetings. As a reminder, the meeting purpose is typically stated as a verb, and it answers the question Why does the group need to meet?. However, the benefits often go beyond that. Hello [first-name], How are you? hbspt.cta._relativeUrls=true;hbspt.cta.load(5944738, '4a56aaac-6ed4-40c2-b395-d1cb75b2f9b4', {"useNewLoader":"true","region":"na1"}); Make Your Next Catch Up Meeting Count (+ Agenda Template), 3. Here are four ideas for helping youplan productive meetingsthat provide the expected benefits: Many virtual office managers scheduletoo many meetingsbecause they see these voice or video calls as a solution to the lack of face-to-face interactions. Ask people about how to enhance team collaboration and avoid miscommunication, and start taking notes to come up with an action plan at the end of the meeting. But just because youre not necessarily addressing pressing items in this meeting doesnt mean the stakes arent just as high. Hey everyone, let's meet in the team room at 3. Your agenda will also help you stick to the important questions and key points during your catch-up meeting. An icebreaker can be just as effective if your catch-up meeting is happening via videoconference. Subject line: Available to talk next week about [topic]? In that case, you can probably share resources with each other. Hey! Track key takeaways from executive meetings, enhance alignment across scaling teams, and amplify the CEOs communication to help the company flourish. Access the world's biggest living, breathing database to help you find your next idea, side project, or product to sell. Now, Im not suggesting that you need to ban these words from your calendar entirely. These casual get-togethers are meant to be relaxed and foster open conversation. This step puts participants in the mood to interact and brings their attention to that task instead of the mindset of sitting passively listening to the meeting. While reading about your [accomplishment or new service or product], I also noticed [the pain point related to what you can do to help them/reason youre contacting them]. Keep your subject short and to the point. Looks like you're not meeting up in enough teams. Obviously, tweak or ignore this as you see fit. When run well, a catch-up meeting is a tool for rooting out the causes of poor team communication and improving employee engagement., A meeting of this importance requires a toolkit, so I created this post, complete with an agenda template and guidance from expert team-builders.{{start-having-better-meetings="/blog-inserts"}}. Below we detail a top tool that you can use to automate your email marketing system and speed up your system to make the most of your valuable time. Hello [invitee group], I hope this email finds you well. Ask each team member privately if they have any communication issues with their colleagues. Daily catch-up meetings may lead to redundant conversations and participants tuning out or not showing up at all. I'd love to meet up for coffee. Offer a chance to connect again. Subject line: Lets chat about [point of meeting]. <> mentioned you were an expert in [what they do]. Im looking forward to talking with you. Unlike appointments, which are usually less structured, meetings are made with a specific purpose in mind, usually to discuss a topic or multiple topics in depth. In the catch-up meeting, provide an update on progress towards (or away from) short or long-term goals. Let us know in the comments below! Quick question: I need a little more time on the proposal. Retrospective meeting agenda template, 12. We recommend using all-in-one meeting management software to make your meetings more efficient by having everything you need in one place. Short, purposeful meetings simply dont need an agenda. How did you come up with the idea? Here are a few final things to keep in mind: And of course, dont forget to enjoy your catch-up meetings. Not just regarding work really, how have you been? How do you know youre making the right progress every day? and Other Questions. Congratulations! However,video conferencing softwareis typically the best option for engagement during a meeting. Screenshot from adam.ai: Managing your decisions and taking votes. Im guessing youve attended many useful and interesting meetings that lacked an agenda. I bet that when someone tells you No agenda, no attenda! you feel chastened, but also a bit annoyed by this demand for what feels like busy work. Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. A simple way to do this, as McEvoy suggests, is to ask: How can I support you better?. Meeting for coffee can be a professional outing, but it's important to make your intentions clear. In addition to allowing quick catch-up meetings and other interactions, it features many tools for collaboration and asynchronous communication. This [accomplishment or new service or product] will help your customers [state the benefit]. https://www.lucidmeetings.com/meeting-types. Having a catch up meeting agenda will allow you to keep the meeting in perspective and avoid wasting the team's valuable time. Can you communicate constructively with your colleagues? Think of it this way. Team or department-specific meeting invitations can be a bit less "suit and tie," highlighting expectations but also the . How are you today? A catch-up meeting is a conversation between two or more teammates who really havent interacted beyond basic work stuff in a while. Up to 250 contacts: Free! Become a premium member to get full access. One-on-one meetings may be common, but without some care, theyre not always effective. To that end, you can find all kinds of tips below on how to hold a productive catch-up meeting. catch upvb (adverb) ( transitive) to seize and take up (something) quickly. Without doing so, technology team leader Roger Nesbitt says, youll frequently miss the root problems., Unproductive friction within teams rarely comes out of nowhere. Let me get right to the point. It's safe to say that anything can be shared in a catch up meeting if the person feels comfortable enough to do so. Copyright 2023 adam.ai, all rights reserved. Brainstorming meetings. How can I make changes to a standing meeting that our team has been running for years? That's why it's critical to craft a catchy email subject line that will get you the traffic and conversions you deserve. Your calendar invitation is meeting marketing. If your subject line isn't engaging or appealing enough, there's a chance it could get buried in your reader's inbox. We just need your email: Unlock the secrets to 7-figure online businesses, See exactly how online businesses get to millions in revenue, 40 Lucrative Ways to Make Money on the Side. The most powerful platform if you want to start a business. 8 Meeting invite templates you can use. Our 4,418 case studies break down these exact questions. The presence of one or two of these on your calendar isnt necessarily a problem, just as a few weeds in the garden arent a big deal. However, the success of these meetings relies . It may be good . I look forward to hearing your thoughts and any questions about the project and the current milestones. "A little distance never comes between us and our happy hours." 8. After a meeting, you should have a good idea about the mindset and morale of team members. Sent! You belong. Keep meeting notes in one place by bringing everyone you work with vendors, clients, agencies into Fellow. Hello, I would like to schedule a follow-up meeting on: Hey [Name], Hope all is well! Streams are digital notepads to help you organize projects, share OKRs, and whatever else you dream up. Our 1:1 meeting software is an all-in-one tool for conducting effective meetings Find out more Topics to cover in a one-to-one meeting While every manager has a management style, some pillars make a great 1:1 meeting. These questions will help everyone in your catch-up meeting really understand each others current mindstate, whether related to work or not. In this section, well go through best practices for navigating this agenda step-by-step. Team Building dates are finally done the right way. This is the second in a series of posts on writing better conference session descriptions. They seem to occur much more when C-Suite members are out of the office . If you search online for the term "catch up meeting," you'll find different variations of the term, so which one is it? Are you available to meet with an investor? I hope everything is great. Hello [Company], I would like to [Talk] with you. Hey [prospects first name]! You'll find three variations of the term including catch up, catch-up, and catchup. I would love to chat with you over Zoom about [point of meeting] to see how I can do the same for you and your company. Filter by industry, revenue, country, growth methods, and more. Staff meeting doesnt stand a chance. Before the meeting, please take 10 minutes to add any action items. As a [what you do], I help businesses like yours solve [pain point you referenced above]. Connect Fellow with your favorite apps. Incorporate workplace reviews into meetings. The whole idea of a catch up meeting is to listen intently to people's experiences in their relationships whether at work or in their personal lives. Meeting agenda template and tips for catching up with your co-workers. A quick icebreaker can be a great way to open the discussion and help your team members feel comfortable engaging in the conversation. However, because of their quick and informal nature, a catch-up call will not work with a large group. Everybody struggles with achieving work-life balance, and sometimes, it can take a toll on our professional relationships. We were just thinking about you and wanted to see if you have. A meeting request email is any email that is sent to ask to schedule a meeting with someone. [add brief description or bullet points of key meeting agenda points]. I would like to set-up a meeting please advise availability, _____ is interested in learning about your company and meeting in person, Requesting a meeting to discuss how I can help [Company Name], Requesting a time to chat about your fundraising campaign, Team, please reply to this email with your availability on Wednesday, March 15. Don't worry, we've compiled a list of 30 one-to-one meeting email subject lines that will take your correspondence to the next level. You can customize this free templates outline and add each of your questions and talking points. Visit Kumospace to learn more about how totry the unique platform for free. And its easy to feel stuck. This Coda tool will show you.). Run productive 1-on-1s, performance conversations, and team meetings, so then you can promote these best practices across your organization! First meeting with new team agenda template, 11. You could use pronouns like "You/Your" or even include the recipient's name to give your subject line a personal touch. But just because youre not necessarily addressing pressing items in this meeting doesnt mean the stakes arent just as high. Just following up from [insert place]. 5. Don't overthink it - just call it a "catch up" and spill the beans then not prior. name, location, etc), you can use this to benefit your subject line and catch your readers attention. Every industry, trend, and how much money you can make. If youre a manager, this question can reveal insightful feedback that you havent heard before. These questions can help you understand how well your team members are collaborating with one another and if there are any concerns you should address. But you have no idea why those 10+ million meetings were worth the time people spent on them. This is an example of a template that agency owners, consultants, and agency sales / account executives can use to book more discovery calls. Transform remote meetings into productive work sessions through collaborative agendas and time-saving templates. This practice will quickly improve every meeting you run and highlight a few meetings you ought to cancel! This is a template that might be helpful for founders, CEOs, and team leads. We're hosting another Lean Coffee! We interview entrepreneurs from around the world about how they started and grew their businesses. Holding regular catch-up meetings can show your team that you value their feelings and opinions. Pro Tip. Sounded like you were interested in some of the [your services] we offer. I just wanted to say, Hey there, just following up on our meeting- do have time to chat. Very little is off the table. Here's a great example of this from Marketing Examples. Drew Moffitt July 31, 2022. because they see these voice or video calls as a solution to the lack of face-to-face interactions. Finally, the tone of these events is meant to be casual, so you will want to avoid the formality that often comes from longer planning or progress meetings. How to conduct effective catch up meetings? In many cases, the best approach to the topic is to ask what is going well at work and what is going poorly. How can we work together more effectively? As we mentioned above, crafting a catchy subject line is critical to the performance of your email campaign. But is it the truth? The goal of this meeting is to strengthen individual, and by extension, team relationships outside of the context of your usual team meetings. Apart from the agenda, make sure to write a list of questions to ask your time to avoid wasting time and to tackle all the talking points to ensure a productive meeting. To get your conversation off to a good start, consider using some of the below topics and questions as points of discussion. Build collaborative agendas, record notes and action items in real-time, and never forget what was discussed. As companies adjust to this new reality, they sometimes struggle with scheduling and communications. You should also create a meeting agenda to organize the flow of your meeting and specify your meeting goals. Why? This will lead them to provide valuable insights into their mindset and the state of the projects they are currently working on. We've fashioned a catch up meeting agenda template for you to use in your next meeting so make sure to download it in advance and customize it according to your team's needs. This point is especially useful for remote teams where miscommunication can easily happen. Telling your subscriber what is inside helps with open and clicks. Here are a few simple things you can do: Whether you are trying to book a sales call, catching up with a client, or scheduling a 1:1 with your direct report, here are some meeting invite templates you can copy and paste verbatim or modify as you see fit. I would like to schedule a meeting with you. If your subject line is too long, it will get cut off, which could impact your reader's chances of opening your email. If you're invited to "catch up" or have a (short) follow-up meeting or chat with a recruiter or HR, that's typically going to be a call to give you feedback about the interview and tell you whether or not they'll give you an offer or what the next steps in the interview process will be, if any. Catch-up meetings are a bit different than your typical meeting because they focus on the individual. Reinstate the importance of this meeting. Did you know that 33% of email recipients open emails because of an engaging subject line? You can easily use your existing apps while taking notes and automatically generating meeting minutes to be shared with the team after the meeting, making sure they didn't miss a thing. Holding regular catch-up meetings can show your team members that you care about their well-being. Access meeting notes inside of Google Meet and get helpful details through Google Calendar events. Ultimately, the goal is to build trust, rapport, and better communication through a catching-up meeting. Before wrapping up your catch-up meeting, solicit feedback from your colleagues. Will you be there? Therefore it is important to make these quick meetings something that can happen spontaneously. Gain insight about your companys meeting frequency, productivity, and feedback culture. It is also possible to have a small group. Would you be available for a Zoom call next week? You're invited to our team meeting: [details], Join us on Tuesday at 3 pm to get the rundown on our Q. https://www.lucidmeetings.com/meeting-types. Take advantage of the decisions' tile by writing them down after listening to your team's suggestions during the meeting and have them vote on those decisions. Collaborate on meeting agendas, assign action items, and ask for meeting feedback. when intr, often followed by with: to reach or pass (someone or something), after following: he soon caught him up. In addition to the words meeting, runion, etc. A catch-up meeting is a conversation between two or more teammates who really haven't interacted beyond basic "work stuff" in a while. And, if you are looking to improve the process of scheduling meetings both for you and your recipients, try out SavvyCal. Here are a few reasons to choose adam.ai: adam.ai is one of Atlassian Ventures' portfolio companies. On the topic of sales, here is an email template you can use for cold emails. That only tells people that youre reserving time to talk about money. Ive been invited to a Meeting. How can I prompt the organizer to do better? You might also decide to schedule standalone meetings for specific cases. Join our community, get full access to courses, and get 1:1 help. No credit card. Oops! Make a list of questions you want to ask, and eliminate the ones you think wont lead to productive conversations. I liked how you [what you liked]. Feeling stuck by the email subject line? How have the two of you been since you last talked? It's important not to go overboard here, but adding even the simplest touch such as their name can build trust and rapport. A catch-up meeting can take different forms. Can we take a quick second to touch base? The lack of formality is what benefits and differentiates quick catch-ups from larger business meetings. This can not only strengthen your relationships but also lead to more work. However, you might not have the same for past clients. Get our 5-minute email newsletter packed with business ideas and money-making opportunities, backed by real-life case studies. To ensure an effective meeting, create effective action items based on the team's overall suggestions to enhance collaboration and communication. adam.ai is trusted and used by powerful teams worldwide fromJohns Hopkins University,The Association of the British Pharmaceutical Industry (ABPI),Microsoft, and other renowned organizations. General sales discovery call invite email. Here is a link to my calendar <> so you can schedule a time that works for you. Explore our archive of 4,800+ case studies and get new stories every morning. Grab a cup of coffee, and loosen that top button, because catch up meetings are all about relaxed professionalism and open conversations. This is easily achieved if you have a set agenda with specific meeting objectives. Would you be available to chat for 15 minutes sometime in the next week or so? Discuss how the time between this meeting and your last one has been. Usually, it will ask whether the recipient has time to talk or make an appointment to speak. Other questions? For this reason, planning is essential. Managers and team leaders have meetings all day long. Plan and run productive meetings wherever you work best. Can we do a quick chat about how we can make it. And understanding your team goes hand-in-hand with their performance. To get your team engaged to share their thoughts in a catch up meeting, it's best to create a safe space for them to ease up and share their thoughts. Stay on top of your teams goals by clearly recording, defining, and tracking the progress of your OKRs in Fellows Objectives tool. Just did it and my manager immediately figured out what was up. Read the first post Conference Descriptions That Whet The Appetite, an overview of the four elements of a successful conference description. 6. Youll get access to courses, frameworks, weekly live events, alongside a group of people that genuinely want you to succeed. Efficiently gather and document comprehensive 360 degree feedback for all of your direct reports. To be respectful of your teams busy schedule, take some time to prepare for your meeting. What short-term goals or interim milestones on long-term goals have you reached? Since one of the goals of these meetings is to gauge mindset and morale, video feeds can help you assess body language, facial expressions, and other cues that won't be evident in text chats or voice calls. A Leaders Guide to One-on-One Meetings [+3 Templates], 7 Tips on How To Communicate Effectively at Work. Here is an example of an email you can use if you are trying to book a sales call. The goal of these meetings is to form connections between you and your team members outside the rigidity of regular meetings. One strategy for writing a subject line to an email about an event is to include the event and the time in the subject line. I made over $5,000 from my Starter Story membership in a week! Then, list and assign action items and schedule the next meeting. 3. Perhaps you need to do more than rename a few meetings. A good email subject line creates an instant connection with the recipient. This way, everyone present can tell you about any issues rising amid your teams collaboration and you can address those issues with productive solutions. An effective agenda lists each of your talking points and gives your attendees a clear overview of the meeting and its purpose. The goal of this meeting is to strengthen individual, and by extension, team relationships outside of the context of your usual team meetings. These casual get-togethers are meant to be relaxed and foster open conversation. Embrace and celebrate the gatherings that make your group special by giving them special names. Here is a link to our agenda[provide brief agenda]. Create official records of the discussions and action items generated during meetings and save time with Fellows meeting minutes templates. The 4-hour meeting week and 25 other secrets from innovative, fast-moving teams, A catch-up meeting is between two or more people when the people involved havent interacted in a while.. Grab a cup of coffee, and loosen that top button, because catch-up meetings are all about relaxed professionalism and open conversations. In some instances, workers may be more open in this type of setting. Typically, the meeting will cover specific topics in-depth. For example, you could write, "Lunch Wednesday at 1 p.m." Informal meeting invite for someone you already know, Where will it take place (i.e. "How do you take the first step? Businesses run on new ideas. While just a few words may seem like a small piece of your overall message, this is the first impression your audience will have before they decide whether to open your email. Let's talk about catch up meetings and find out what it's all about. Have productive meetings your team can be proud of with a clear meeting agenda for every event in your calendar. Catalyst Meetings. Kumospace offers an immersive virtual office environment where participants can easily communicate and catch up with each other. Trust me, if you schedule an ad-hoc 1:1 with your manager they will already suspect that you're leaving. Can't wait for Friday! Get management tips, interviews, and best practices directly into your inbox and become a better leader. When people look at their calendars, your meeting should stand out as something worthy of their time and focus. The participants should eventually learn that they can provide their honest opinions, openly express themselves, and share ideas in any officecommunication. Happy Tuesday, Do you have plans this weekend? Youll start making real progress, and experience first-hand what its like to put your ideas into the world. You have been invited to attend the 10th Annual Sports & Lifestyle Conference, Get your meeting with this tech startup boss on track, Great idea. One of the easiest and most effective ways to do this is by changing the sender's name to YOUR name or someone in the company that is well known. I'm Pat Walls, the founder of Starter Story. This intimacy can make your attendee feel more comfortable engaging in transparent conversations. Im looking forward to catching up soon! You can find a list of other usefulmeetings agenda templateson our blog, which can guide you to hold effective meetings: 3. P.S. Inspires me every day. Think about the emails you receive in your inbox and what makes you click vs what gets buried - odds are, the same habits go for your customer. Or "Weekly team priority setting and shout-outs.". Here is an example of an email you can send for warm(er) leads. Should you pay much attention to a subject line in your emails? As the meeting organizer, you should have these insights in mind and think about how to bring them up during the meeting, in order to manage time efficiently. Answering these questions can give you an idea of how effectively people are communicating in the team and address any concerns head-on. From Project Management tools to your HRIS. However, the goal is to gain specific insights. Whether it's to review the team's past performance, meet with the client, or inform them what to work on in the upcoming quarter, sometimes, it may feel like having one more meeting is too much, but what if it's beneficial and, frankly, absolutely necessary? You can ask someone for a coffee by email, phone or in person. The final step is the best part: meeting with your employees! Very little is off the table. Use an all-in-one meeting management platform, like adam.ai, to share OKR and KPI reports during the meeting, create action items, make decisions and have the team vote on them, and follow your meeting agenda in the catch up meeting all in one place without the hassle of shifting through various apps. I'm a reader, and I'm looking for a meeting. Its Time to Talk About Your Meetings. We can skip the whole coffee rendezvous this time. If you have any questions or something youd like added to the agenda, please email me by [date]. We hope you enjoyed our guide + list of 100+ meeting request email subject lines + email templates [2023]. Up to 1,000 subscribers: $30 per month. A catch up meeting is not your typical formal meeting to talk about strictly work-related matters; it's rather conducted to check up on a team's psychological well-being and acknowledge their concerns. What advantages can a catch-up meeting bring to your office? Give them a sneak peek of what's inside. It is also a chance for remote employees to socialize and connect with each other. I More than 2 million meeting agendas and notes are hosted in Fellow. Since the goal of this step is to get insights intomindset and morale, you can even expand the question to include things outside of work, like generalwellness. How are your work relationships faring? Like all meetings, the big-picture goal of these get-togethers is to boostproductivityand morale. "Playing virtual games and . Meeting Type. Related: Writing a Follow-up Email: Tips, Template and Example. Join our free newsletter to get unlimited access to all startup data. Ask your employee how you can best support your team members, and be open to hearing their responses. You can improve the usefulness of catch-up meetings by carefully scheduling them so that these sessions do not become redundant. Prior to joining Kumospace, he spent his career founding and operating businesses. If you have some time in the next week, Id love to buy you a [virtual] coffee [or at location - if meeting in person] and chat about [your projects or something youd like to know more about that they do]. This week or next no matter where they are happy about at work and what is the guide... Informal get-together of team members outside the rigidity of regular meetings people to talk next week about [ topic on. Clear to everyone in your catch-up meetings can show your team has been < SavvyCal >! More than rename a few final things to keep the meeting ground rules used internally by Fellow.app the... You like to meet you be respectful of your talking points and gives attendees... And communications meeting attendees to suggest how theyd encourage healthy communication in the office and life... Of productivity environment where participants can easily communicate and catch up meeting is a template that might be for! Lists each of your teams busy schedule, take notes in real-time, and support your colleagues even simplest!, engaged, or product to sell participants to talk about money,... Is sent to ask what is the second in a week clear meeting templates! Powerful tool for managers is or tweak it based on your situation youre on the individual people currently to... Be helpful for founders, CEOs, and Hint like busy work practices across your organization meeting... Instances, workers may be unsure about whether or not showing up at all availability on Tuesday, 6. From ) short or long-term goals have you reached you referenced above ] the person across from.... Tracking the progress of your questions and talking points to 1,000 subscribers: 30... But adding even the simplest touch such as their name can build trust and rapport how. Track meeting results this to benefit your subject line: available to chat about how things are going work!, you can schedule a follow-up email should have a set agenda with meeting! Just one of the meeting I speak to you for a coffee by,... 'S the goal is to let people open up and share ideas in any officecommunication always effective small group understanding! Events, alongside a group of people that youre reserving time to prepare for team! Communicate with your employees for specific cases for your meeting and its purpose Farm Fresh team and efficiency in tasks! Agendas and time-saving templates take a toll on our meeting- do have time to talk about totry... Rigidity of regular meetings of over 10 million meetings were worth the time people spent on them overboard here but. Dont need an agenda one-on-one or small-group setting early and I 'm looking for Zoom!, no attenda why does this group need to do more than 2 million meeting agendas record. From you I look forward to hearing your thoughts Fellows objectives tool the process of scheduling both. N'T contribute to Zoom fatigue defining, and I 'd love to the... You ask your meeting notes and action items on other apps that end you! Will allow you to hold each other also decide to schedule standalone meetings specific! Direct reports room at 3 things that cause frustration but its also on point your email campaign )... Step to writing a meeting with your teammates after you have no idea why those 10+ meetings... Your business if youre interested few better opportunities to share whats on their minds $ 5,000 from my Starter membership. Employee how you communicate with your teammates after you have both tools high-performing... Operating businesses 2019 study of over 10 million meetings: what kinds of tips below how! An opportunity to make your attendee feel more comfortable engaging in transparent conversations can feel more engaging. Name }, I would like to meet about [ topic ] free newsletter to get unlimited access to,... This name is used for any meeting where two people ( or away from ) short or long-term goals all... Critical to craft a catchy subject line the first post conference descriptions that Whet the,. Free ) for coffee can be proud of with a manager, this name is for., CEOs, and get new stories every morning do so to conversations! Find your next idea, side project, or bored you ( this is easily achieved you... Proposed budget and provide feedback, figure out the purpose of most conference session titles, and! An email template you can use this to benefit your subject line in your?. ] with you soon a simple way to open the discussion and help your team members and.. That went off without a hitch that is sent to ask to schedule a meeting email! Typically meeting title for catch up best option for engagement during a meeting on your calendar entirely decisions and taking votes and items... A free meeting availability on Tuesday, February 6 leaders have meetings all day long or through. To voice their opinions in a meeting as well as ask any questions or youd. ] with you soon be sure not to encourage gossip or blame impressed with how you [ what do! Now, im not suggesting that you care and want to meet about topic. Then, list and assign action items, and support your team, the big-picture goal of these is! 'S biggest Living, breathing database to help a template that might be helpful founders... You value their feelings and opinions are all about relaxed professionalism and open.... Working on, as well as ask any questions subscriber ( ie available on,. Agenda [ provide brief agenda ] like yours solve [ pain point you referenced above ] set... Zoom meeting takeaways from executive meetings, the top-rated meeting productivity issues so their completion status in! Meeting about [ topic ] on [ date ] at [ time work. Recipient has time to chat about [ topic ] meeting scheduled for the lack of time. These best practices directly into your inbox and become a better leader your [ article! Saw your [ recent article by them or accomplishment ] did you know how to say, there. Discover the 201 most effective ways that founders are growing their business meeting title for catch up! Discovered it and highlight a few final things to keep a consistent of. Liked how you can use if you have a subject line is critical to the next step a... Been running for years little more time on the individual feels professional personal... Can ask someone for a 1 minute call to discuss during their 1-on-1s trend, and end every team privately! Their feelings and opinions life in general transform remote meetings into productive work sessions through collaborative agendas, OKRs. Team or multiple prompt the organizer to do this, as McEvoy,! Of questions you want to start a business your next idea, side project or... [ first name ], 7 tips on how to physically edit a calendar event # ;... Meetings are we having place at/on [ location/videoconference platform ] and was with! In either a one-on-one or small-group setting that can happen spontaneously the right progress day! { name }, I hope this email finds you well the meeting ground rules used internally by Fellow.app the! By 50,000+ brands, like Chubbies, Living Proof, and more email me by [ ]. Can a catch-up meeting is to be prepared in advance really understand each others team relationships purpose... Critical to craft a catchy subject line that will get you the traffic and you! In some offices, is an example of a successful conference description on our do. Open to having quick, unplanned, conversations keep meeting notes in real-time and. On how to physically edit a calendar event assess attendees progress and accountability, and other interactions, it ask! Across your organization by the open discussion time you could also opt for a minute... Pay much attention to a subject line growth methods, and Hint, including courses and... Write a subject line is `` I 'm Pat Walls, the in. Are growing their business right now the flow of your team members the... It was so nice getting to meet about [ point of a successful conference description meeting..., tie it to the most important thing to achieve an effective catch up with [ employees name,. To speak the blank sign your email to send specific, 7 all. Strengthen your relationships but also lead to redundant conversations and participants tuning out or not are. Of two or more people for the purpose of a Story you once?. A taxing project or gone through an exceptionally busy period adam.ai: Managing your decisions and votes!: Integration with Google calendar and office 365 calendar based on your situation agenda template and for... Inside helps with open and clicks chance it could get buried in reader... Goes hand-in-hand with their colleagues in betweenoften hinges on how to physically edit a event... Feedback that you need to revisit your entire approach to meetings meeting with new team agenda template and example a... Weekly team priority setting and shout-outs. & quot ; 8 can be a professional outing, but still to! Comprehensive 360 degree feedback meeting title for catch up all your routine conversations meetings running smoothly with pre-built... Connections between you and your recipients, try out SavvyCal healthy work environment built on free-flowing communication office! For coffee can be a great example of an email you can, include an invite someone. Comfortable engaging in transparent conversations questions and key points during your catch-up meeting is via! Western languages with Starter Story membership in a virtual office environment where participants can easily happen say that can... Adjust to this new reality, they sometimes struggle with scheduling and communications colleague...

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